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Payroll Best Practices: Proper Handling of Overpayments

Instructor:
Vicki M. Lambert
Duration:
90 Minutes
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Recorded
$165.

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Overview:

This webinar addresses all of these issues and helps payroll departments to establish a clear policy on handling overpayments that keep it in compliance with all federal and state requirements and regulations!

Mistakes can be made on an employee's paycheck in the most well managed payroll department. Underpayments of course, are not difficult to resolve. However, correcting errors involving overpayment of wages can be quite different! Multitudes of questions arise regarding what is required of the employer under IRS regulations.

But recouping overpayments are not just governed by IRS tax laws. Wage and hour law compliance must also be honored when dealing with overpayments. Issues such as exempt employee status, minimum wage and overtime rules for nonexempt employees must be considered when recovering overpayments from employees.

And of course, individual states have their own compliance issues involving state tax code and/or wage and hour laws! What do you need to watch out for on the state level when creating a collection of overpayment of wages policy? Are you prepared to handle overpayments compliantly and effectively?

Areas Covered in the Session:

Handling Overpayments under IRS and State Tax Codes
  • Why a 1990 IRS Private Letter Ruling on handling overpayments applies today
  • Correcting overpayments in the same calendar tax year
  • Why asking for the gross is better than the net check for prior year overpayments
  • Correcting FICA taxes for a prior year overpayment
  • Correcting FUTA/SUI taxes
  • Using Form W-2 or Form W-2c to report overpayments
Wage and Hour Laws and Their Impact on Recouping Overpayments
  • The standards under the FLSA in terms of timeframe for recouping prior year overpayments
  • Is a written agreement for repayment always required under the FLSA
  • Collecting overpayments from exempt employees and its effect on salary basis compliance
  • Recouping overpayments and its effect on minimum wage and overtime requirements
  • Can employers treat advanced vacation payments as overpayments if an employee terminates
Where do the states stand on recouping overpayments

Who Will Benefit:
  • Payroll Professionals
  • Human Resources
  • Accounting Personnel
  • Business Owners
  • Lawmakers
  • Attorneys, or any individual or entity that must deal with the complexities and technicalities overtime calculation within the payroll process.
Instructor:

Vicki M. Lambert, CPP is president and academic director of The Payroll Advisor™ a firm specialized in the training of payroll professionals. With over 35 years of hands-on experience in all facets of payroll functions as well as over 20 years as a trainer and author, Ms. Lambert has become the most sought-after and respected voice in the practice and management of payroll issues. She has conducted open market training seminars on payroll issues across the United States that have been attended by executives and professionals from some of the most prestigious firms in business today.

Ms. Lambert has lectured extensively on payroll administration and compliance issues for clients that have included Automatic Data Processing, CCH Incorporated, Ceridian Employer Services, and The Employer Group. Ms. Lambert has also served as a consultant and in-house trainer for businesses such as Sun Microsystems, Paychex, Fox Studios, Disney, County of Riverside, and City of Hesperia. Ms. Lambert is an adjunct faculty member at Brandman University in Southern California. She is the creator of and the instructor for the Practical Payroll Online program offered through the School of Extended Education.


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